Oregon State Treasury is recruiting for the position of Administrative Assistant. The person in this role will provide administrative support for the supervisor who oversees our Risk & Resiliency Division.

The position is part-time and the schedule must meet these criteria:

• 20 hours a week

• At least 4 days a week (Monday-Friday)

• At least 4 hours on the days worked

• All hours worked between 8am-5pm

• Same work schedule each day; example daily work schedules: 8am-12pm; 9am-1pm; 11am-3pm; 12pm-4pm

Job Duties Summary

• Maintain supervisor's calendar, including scheduling meetings, coordinating presentations, and advises supervisor of commitments; arrange for meetings and conferences.

• Serve as a communication link between supervisor and other staff members.

• Research information and compose correspondence and memos.

• Complete testing of new business processes and provide feedback to project team on the results.

• Proofread updated workflow documentation for a project or updates.

• Maintain access and administer the electronic signature of documents.

• Update and manage templates for the division.

• Track division initiatives including trainings, certifications and team goals comparing the expected with the actual.

• Provide administrative support during the legislative session by helping track legislative bills assigned to our division and making sure the analysis is completed and submitted by deadlines.

• Facilitate the updating of the division policies and procedures.

• Maintain filing systems on shared drive and follow proper records retention for division documentation.

Work Schedule

This position will have the opportunity for a hybrid (remote and in-office) work location schedule; in-office work will be predominately from Treasury's Salem office. The schedule will be approximately 90+% time spent remote with a minimum of eight times per year in-office presence, spread over each quarter of the year.

Salary Range

$20,862 - $28,530 annually (this is the half-time (20 hours per week) salary range for the position)

Job Classification

This position is classified as an Executive Support Specialist 1. This position is a SEIU represented position.

Required Minimum Qualifications

• Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.

• Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.

Desired Attributes

Job Specific Attributes

• Experience as an administrative assistant, office assistant, executive assistant, and/or department assistant in a professional setting.

• Advanced experience with Microsoft Office suite products (specifically Outlook, Word, Teams, and SharePoint) in a professional setting.

• Advanced experience with digital calendar management in a professional setting.

• Smartsheet experience in a professional setting (a plus, but not required).

Core Attributes

• Respect - Treats all individuals fairly and respectfully; works effectively with others; fosters an environment where opportunities to thrive are available to all; respects different values and viewpoints.

• Teamwork - Acts in a professional, respectful, and courteous manner, recognizes the worth of others, and places the good of the team ahead of personal objectives.

• Flexibility - Demonstrates willingness to change to meet organizational needs, professionally handles discomfort with a changing work environment, and remains calm in stressful situations.

• Communication - Effectively articulates and exchanges information with internal and external stakeholders. Is prompt in responding to questions and inquiries.

• Initiative - Takes appropriate action without waiting for explicit instructions, generates creative approaches to addressing problems and opportunities.

• Critical Thinking - Identifies and weighs options, makes sound decisions after reviewing all relevant information, plans for potential problems, takes calculated risks, and recognizes impact of solutions.

• Time Management - Prioritizes and manages time effectively across various competing tasks, demonstrating focus and adaptability, arriving on time for meetings, and meeting deadlines.

• Attention to Detail - Demonstrates accuracy and thoroughness when accomplishing tasks.

How to Apply

You are required to upload your resume and a cover letter addressing the numbered items listed below. You must number each item within your cover letter. This is so we can clearly identify your experience as it pertains to each item. Failure to number each item within your cover letter will result in your application being declined.

1. Your experience providing administrative support to an individual or team.

2. Your experience with email, calendar, and video conferencing technology.

3. Your experience with in-person event/meeting planning.

We will accept applications through the job announcement closing date, however, we may close this recruitment early, if we receive a well-qualified applicant pool. If interested, please apply early.

Benefits of Joining Our Team

• Low employee premium share for medical, dental, vision, and basic employee life (1% or 5% employee share);

• Robust paid leave package, such as vacation, personal business, holidays, sick leave, and floating day of leave;

• PERS retirement benefits;

• Support with training and development;

• Student loan forgiveness under the Public Service Loan Forgiveness Program (PSLF);

• Optional benefits include optional life, short & long term disability, accidental death and dismemberment, Oregon Savings Growth Plan (deferred compensation plan), flexible spending accounts, long term care insurance, employee assistance program, and more!

About Oregon State Treasury

Oregon State Treasury is focused on improving the financial well-being of all Oregonians. We provide low-cost programs for governments, and empower Oregonians to invest in themselves and their loved ones for a more secure future. Oregon State Treasury is led by State Treasurer Tobias Read. As Treasurer, he is the state's financial leader, the custodian of public funds and chief investment officer. We prioritize investing for the long term, doing business the right way, and empowering Oregonians to invest in themselves. We're proud of the work we do to help families, governments, and businesses succeed.

We are committed to cultivating a workplace that is diverse, inclusive, and respectful. We value andsupport the collective differences in who we are and celebrate the fact that everyone comes to the table as their own unique individual. We believe this commitment empowers our success and makes Oregon State Treasury an excellent place to work. As Treasury employees, our commitment to diversity, equity, and inclusion makes this a safe environment for us to ask questions, learn, and grow, and helps us to better serve Oregonians.

Our Values and Principles

INTEGRITY---INNOVATION---DIVERSITY---TRUST---PROFESSIONALISM---ACCESSIBILITY

Please visit the following webpage to learn more about Oregon State Treasury:

Special Information

• Prospective employees are subject to an extensive background check that may include, but not be limited to, validation of all application materials, prior employment, and professional references, driving records and fingerprint-based state and federal criminal and civil records. Adverse background data may be grounds for immediate disqualification.

• OST does not offer visa sponsorships, and within three days of hire, the successful candidate will be required to complete the U.S. Department of Homeland Security form I-9, confirming authorization to work in the United States.

• Eligible veterans who meet the qualifications will be given veterans' preference. To receive preference you MUST attach appropriate documentation as outlined by the Department of Administrative Services at the following website: . You may also call the Oregon Department of Veterans' Affairs at 1-800-692-9666.

• OST is an equal opportunity, affirmative action employer committed to a diverse workforce.

• Consistent with the Americans with Disabilities Act (ADA), Oregon State Treasury will provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. Requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please call Oregon State Treasury at 503-378-4000 and request to be connected to Human Resources.